Key takeaway
Key takeaways
- Exact models, not categories, on the equipment list
- Spares for anything that would stop the show
- Power sanction plus generator changeover confirmed
- One named show-caller holding the cue sheet
Wedding Sound & Lighting: pre-show checklist
Equipment & specification
- Function zones confirmed: Separate designs for mehendi, sangeet, pheras, reception and after-party
- Speech target level confirmed: 65 – 75 dBA at the guest position, distributed not centralised
- Distributed fill spacing confirmed: One cabinet every 10 – 15 m, time-aligned to the primary source
- Dance-floor SPL confirmed: 95 – 100 dBA for sangeet, 100 – 105 dBA for the after-party
- Uplighter spacing confirmed: 3 m centres along drapes and perimeter walls
- Itemised list naming exact models, not categories
- Spares for mics, cables, processors and any single point of failure
Power & safety
- Venue sanctioned load confirmed in writing against the rig's draw
- Silent generator sized with automatic changeover
- Earthing check completed and logged
- Rigging certification and load calculations signed off
- Cable covers on every walkway and crowd line
People
- Show caller named and briefed
- Sound engineer named and briefed
- Lighting programmer named and briefed
- Microphone technician named and briefed
- Changeover crew lead named and briefed
Timings
- Load-in slot agreed with the venue in writing
- Sound check and line check scheduled
- Full technical rehearsal booked with real presenters and real content
- Venue curfew and strike window confirmed
Content & handover
- Zone plan and speaker placement drawing per function
- Lighting plot with colour references matched to decor samples
- Microphone allocation chart naming who wears which pack
- Order-of-events cue sheet shared with the planner and the family
- All video, audio and slides delivered 72 hours ahead in the agreed format
What this checklist is protecting you from
What can go wrong
How we prevent it
- What can go wrong
The pandit's recitation is inaudible past the third row because decor blocked every sensible speaker position.
How we prevent itSpeaker positions are agreed with the decorator at the drawing stage, and we carry slim-column cabinets and decor-matched finishes for the places a box cannot be seen.
- What can go wrong
A lavalier pack fails mid-vows and the moment cannot be re-run.
How we prevent itTwo packs on the officiant and the couple where possible, a technician within arm's reach, and a dressed handheld already live on a held frequency.
- What can go wrong
Stage lighting at 3,200 K beside decor lighting at 5,600 K ruins every photograph.
How we prevent itOne white point per function agreed with the photographer and videographer, and all fixtures colour-calibrated to it at focus.
- What can go wrong
The changeover between pheras and reception overruns and guests walk into a half-built room.
How we prevent itChangeovers are rehearsed as a timed drill, and anything that cannot be struck in the window is duplicated rather than moved.
- What can go wrong
An evening shower on a lawn build takes out uplighters and a stage-left amplifier rack.
How we prevent itIP-rated battery fixtures on decor positions, racks on raised deck under hard cover, and a canopy plan that goes up on a forecast rather than on a drop.
- What can go wrong
Dance-floor volume at the sangeet drives older guests out of the room entirely.
How we prevent itZoned levels with the dance floor hot and the dining area 12 to 15 dB quieter, achieved with directional boxes rather than a single master fader.
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Published 7 August 2026 by the Prime AV Solutions production team.