Prime AVSolutions
Live Streaming & Webcasting by Prime AV Solutions

Conference & Broadcast

Live Streaming & Webcasting across India

Multi-camera live streaming to YouTube, LinkedIn, Zoom or private portals with graphics, bonded internet and a backup encoder on every show.

WhatsApp a producer
Rated 4.9/5 by 600+ event planners and brands
Lead time
T-4 weeks
Category
Conference & Broadcast
Coverage
90+ Indian cities

Key takeaway

Live Streaming & Webcasting from Prime AV Solutions includes a site recce, technical drawings, transport, installation, a full rehearsal and show-day operation by our own engineers. Every brief is quoted individually.

How we deliver live streaming & webcasting

A live stream is a broadcast chain with a public failure mode, so it is engineered for redundancy end to end. Camera sources, presentation feeds and remote contributors arrive at a software or hardware switcher — vMix and TriCaster are the workhorses — where graphics, lower-thirds, holding slates and playback are composited into a programme output. Audio is taken as a clean mix from the audio console, not from a camera microphone, and matched to broadcast loudness rather than mixed by ear. The programme feed is then encoded and pushed to the platform, and a second encoder runs in parallel on an independent machine so an encoder crash is a switch rather than an outage.

Connectivity is where streams actually die. A leased line is the primary path where the venue has one, with a bonded cellular unit from LiveU or Teradek aggregating multiple carrier SIMs as the backup — bonding matters because a single carrier in a venue filling with two thousand phones will degrade exactly when the keynote starts. For 1080p50 we budget 8 to 12 Mbps of stable upstream with headroom, and we test under load rather than at an empty venue in the morning. SRT is preferred over RTMP for contribution across an unreliable network because it recovers lost packets, though the destination platform usually dictates the final protocol.

The production decisions matter as much as the plumbing. A stream audience has no peripheral vision and no room ambience, so they need tighter framing, more frequent cuts and on-screen graphics to know who is speaking. Presentation content is composited beside the speaker rather than cut to full screen for long stretches, because a stream that shows only slides loses viewers within minutes. We run a confidence monitor showing the actual public stream — not the switcher programme output — so the operator sees what the audience sees including any platform-side failure, and we record the programme locally at full quality regardless of what the stream delivers.

What you get

  • 3–12 camera productions
  • vMix / TriCaster switching
  • Bonded 4G/5G + leased line
  • Lower-thirds & branded graphics

Equipment we carry

vMixNewTek TriCasterBlackmagic DesignLiveUTeradekPanasonic PTZSonyNDI

Ideal for

Town hallsLaunchesHybrid conferences
Live Streaming & Webcasting setup

Get your itemised quote

Every production is quoted to your brief. We reply within 24 hours.

Specification

Live Streaming & Webcasting: technical specification

SpecificationDetail
SwitchingvMix, NewTek TriCaster or Blackmagic ATEM with graphics and playback
Camera count3 – 12 sources including PTZ, manned cameras and presentation feeds
Bitrate budget8 – 12 Mbps stable upstream for 1080p50, with headroom above the encode rate
Primary connectivityVenue leased line or dedicated fibre with a static route
Backup connectivityBonded cellular aggregating multiple carrier SIMs (LiveU, Teradek)
Contribution protocolSRT preferred for unreliable paths; RTMP where the platform requires it
Encoder redundancyTwo independent encoders running in parallel to the same or mirrored destinations
AudioClean console mix matched to broadcast loudness, never camera on-board sound
MonitoringConfidence monitor showing the actual public stream, not the switcher output
Local recordingFull-quality programme recording independent of the stream path

Sizing

What size rig does your event actually need?

ScaleGuestsRecommended setup
WebinarOnline onlyOne camera, one presentation feed, single encoder, bonded cellular, one operator
Town hall100 – 400 in roomTwo to three cameras, lower-thirds, dual encoders, leased line plus bonded backup
Conference500 – 1,500 in roomFour to six cameras, full graphics, per-session recording, vision mixer and graphics operator
Award show1,500 – 4,000 in roomSix to eight cameras with replay, playback server, dual diverse connectivity paths
Multi-platform eventAnyEight to twelve sources, separate programme per destination, monitoring desk, technical producer

Scope

Event Live Streaming scope tiers

Single-Camera Webcast

Town halls, webinars and single-speaker sessions

  • Two camera sources plus a presentation feed into a software switcher
  • Lower-thirds, holding slate and branded opening graphic
  • Clean console audio and broadcast loudness matching
  • Bonded cellular backup alongside the venue connection
  • Stream operator and a local full-quality recording
Most booked

Multi-Camera Production

Conferences, launches and awards streamed to public or private platforms

  • Four to six cameras with a vision mixer cutting live
  • Full graphics package with speaker names, agenda bugs and playback
  • Dual encoders on independent machines with mirrored destinations
  • Leased line primary with bonded cellular failover tested under load
  • Vision mixer, graphics operator, stream engineer and camera operators

Multi-Destination Broadcast

Simultaneous distribution to several platforms and private portals, multi-day

  • Eight to twelve sources including remote contributors and replay
  • Separate programme versions per destination with per-platform graphics
  • Redundant connectivity on diverse carriers plus satellite or second fibre
  • Per-session recording, clipping and same-day highlight delivery
  • Full streaming department with a technical producer and monitoring desk

Crew

Who turns up on show day

  • Technical producer

    Owns the stream plan, the destinations, the platform settings and the escalation path if a platform itself fails.

  • Vision mixer

    Cuts the programme live with stream-appropriate framing and pacing, and holds the graphics and playback cues.

  • Stream engineer

    Manages encoders, bitrate, connectivity failover and the confidence monitor on the actual public stream.

  • Graphics operator

    Builds and fires lower-thirds, holding slates and agenda bugs, and keeps names and titles verified against the running order.

  • Audio engineer for stream

    Delivers a clean console mix matched to broadcast loudness, independent of what the room PA is doing.

  • Camera operator

    Frames for a viewer with no peripheral vision — tighter than feels natural in the room — and holds a shot through a cut.

What you receive

  • Full-quality local programme recording independent of the stream
  • Per-session recordings cut to the running order
  • Graphics package files as used, including lower-thirds and slates
  • Stream health report covering bitrate, dropped frames and any failover event
  • Platform analytics summary of concurrent and total viewers where available
  • Short-form clips or a highlight edit where contracted

Timeline

From enquiry to load-out

  1. T-4 weeks

    Platform and destination planning

    Destinations, privacy model, embed requirements, registration gating and platform-side settings confirmed in writing.

  2. T-3 weeks

    Connectivity provisioning

    Leased line or venue circuit ordered and tested, carrier SIMs for bonding confirmed, static routes and firewall rules agreed.

  3. T-2 weeks

    Graphics and run plan

    Graphics package built, speaker names and titles verified, holding slates prepared and the running order marked for stream cues.

  4. Show day −1

    Build and load test

    Full chain built, bitrate tested, failover proved by pulling the primary path, and a private test stream reviewed end to end.

  5. Show day, T-2 hours

    Pre-show and go live

    Holding slate live early, a rehearsal cut recorded, audio loudness checked and the public stream verified on an external device.

  6. Show day +2 to +48 hours

    Wrap and delivery

    Stream ended cleanly, local recordings offloaded, clips and session files delivered against the agreed schedule.

Risk control

What goes wrong, and how we stop it

  • What can go wrong

    The venue Wi-Fi tested fine at 9 am and collapses when two thousand delegates arrive.

    How we prevent it

    The stream never runs on shared Wi-Fi. A wired leased line is primary, bonded cellular across multiple carriers is the backup, and the failover is proved by physically pulling the primary path during the build.

  • What can go wrong

    Audio is taken from a camera microphone and the stream sounds like a room recording.

    How we prevent it

    A clean mix comes from the audio console on a dedicated output, metered to broadcast loudness, with the stream engineer monitoring it on headphones separately from the room.

  • What can go wrong

    The switcher programme output looks perfect while the public stream has been down for ten minutes.

    How we prevent it

    A confidence monitor plays the actual public stream from an independent connection, so platform-side failures are visible immediately rather than reported by a viewer.

  • What can go wrong

    Full-screen slides run for twenty minutes and online viewers drop off.

    How we prevent it

    Content is composited beside the speaker rather than cut full-screen for long stretches, and the vision mixer is briefed to cut more often than the room would require.

  • What can go wrong

    A single encoder machine crashes and the stream ends mid-keynote.

    How we prevent it

    Two independent encoders run in parallel to mirrored destinations, so recovery is a switch at the platform rather than a restart of the chain.

  • What can go wrong

    Lower-thirds carry a misspelled name or an outdated job title in front of thousands of viewers.

    How we prevent it

    Names and titles are verified against the final running order at T-2 weeks and re-checked at rehearsal, with the graphics operator holding a single source of truth.

Honest comparison

Is this the right choice for your event?

  • A phone on a tripod to a social platform instead of a produced stream
    Our verdict

    Perfectly good for an informal update or a behind-the-scenes post, and genuinely better than an over-produced stream nobody watches. It fails the moment you need multiple sources, readable slides, decent audio or any guarantee of staying up.

  • Platform-native streaming instead of an external switcher
    Our verdict

    Streaming straight into a meeting platform is cheaper and simpler for a single-speaker webinar. An external switcher is what gives you camera cuts, graphics, playback, loudness-matched audio and encoder redundancy — things platforms do not provide.

  • Bonded cellular alone instead of a leased line
    Our verdict

    Bonding across multiple carriers is remarkably reliable and avoids the lead time and cost of provisioning a circuit. For a short single-session stream it is often the whole answer. For a multi-day flagship event, a wired primary with bonding as backup is the right risk posture.

  • Streaming without local recording
    Our verdict

    There is no good reason to skip it. The local full-quality recording costs almost nothing, survives every stream failure, and is what the marketing team will actually use afterwards — the stream itself is usually too compressed to re-edit.

Process

How we deliver

01

Brief & recce

We visit the venue, map power and rigging, and understand your show flow.

02

Design & quote

CAD plans, 3D previews and an itemised quote within 24 hours.

03

Build & rehearse

Load-in, system tuning, content checks and full technical rehearsal.

04

Show & strike

Show-caller-led execution, then a quick, clean load-out.

Locations

Event Live Streaming by city

FAQ

Live Streaming & Webcasting: FAQs

Powered by IRPR(opens in a new tab)