When should each item be locked?

Scope and budget at booking, venue-dependent items after the recce, run of show two weeks out and content 72 hours before. Anything open inside 48 hours should be escalated rather than tracked.

How early should the sangeet stage be ready for rehearsal?

By mid-afternoon on the day before, or by noon on the day itself if the venue only releases that morning. Family rehearsals take longer than professional ones because people are learning their entry, not refining it, and twelve acts need around two hours. Rehearsing on the actual stage with the actual sound is what prevents the two most common sangeet failures: wrong track and wrong entry.

Do we need separate setups for each function?

Usually yes, because the functions have different scales, venues and moods, and because a rig left standing cannot be used elsewhere. What you share across the week is crew, consoles and the better fixtures, moved by an overnight changeover team. Quoting one rig for five functions almost always means someone is planning to re-use equipment that is physically needed in two places.

How do we handle a music curfew without ruining the night?

Find the real permitted hour early and design to it. Move the DJ set earlier, put the loudest half hour before the cut, and plan a low-level lounge or indoor continuation afterwards if the venue allows it. Families usually accept this if told weeks in advance; the damage comes from discovering the limit at eleven at night with three hundred guests dancing.

What is the best way to put the ceremony on screens?

A single well-placed camera on a long lens with an operator, fed live to one or two screens flanking the mandap, is enough and stays unobtrusive. Avoid putting a camera inside the ritual space. If the family wants a record as well as a relay, record the clean camera feed plus a separate mic feed so the wedding film has usable ceremony audio rather than crowd noise.

Can AV lighting work with the decorator's design?

Yes, and it must. Decor lighting creates the look in photographs; AV lighting creates the show and the faces. Problems arise when they are specified separately, so hold a joint recce, agree colour temperature so skin tones stay consistent, and keep decor uplighting on its own control so it can be dimmed when a performance look takes over.

Is a drone show or projection realistic for a city wedding?

Projection on a venue façade or mandap is very achievable indoors or in a courtyard with enough throw distance and control over ambient light. A drone show needs open airspace, a safe buffer area and lead time for permissions, which many urban venues cannot offer. Check both against the actual venue before promising the family a surprise element.

Weddings & Sangeet AV Checklist | Prime AV Solutions

Category: Checklists
Read time: 7 min
Sections: 3
Updated: Dec 2025

Key takeaway

A complete AV checklist for weddings & sangeet covers function-wise setups, decor-matched lighting, LED for sangeet visuals, drone or projection surprise, plus backup power, a technical rehearsal and a named show-caller. Confirm every line in writing with your AV partner a week before the event.

Key takeaways

Function-wise setups
Decor-matched lighting
LED for sangeet visuals
Drone or projection surprise

Weddings & Sangeet: AV checklist

Scope

Function-wise setups
Decor-matched lighting
LED for sangeet visuals
Drone or projection surprise

Power & backup

Silent generator with automatic changeover sized to the full rig
UPS protection on consoles, media servers and switchers
Spare microphones, cables and a spare radio channel held in reserve

Run of show

T−1 day — Sangeet rig and family rehearsal
T−5 hrs — Decor and AV integration check
18:00 — Cocktails and guest arrival
19:30 — Guests seated and MC opens
20:00 — Family performances
21:00 — Couple's sequence
21:30 — Surprise element
22:00 — DJ set to curfew

What you will be judged on

Every family performance ran to the track they rehearsed with, and nobody walked on stage into darkness.
The grandparents at the back heard the vows and could see the varmala on screen.
The couple's entry and first dance landed as a moment rather than as a cue somebody missed.
The photographer and videographer got usable warm light all week without asking for the house lights.
The DJ set ran to the permitted hour and the police did not visit the venue.

What this prevents

What can go wrong

How we prevent it

What can go wrong
A performer rehearsed to a different edit of the track than the one you have.
How we prevent it
Collect the exact audio file for each act, not a song name, play it back to that performer at rehearsal, and reject compressed forwarded files by insisting on the original from the choreographer.
What can go wrong
The performance list changes at seven in the evening.
How we prevent it
Keep the list numbered rather than named, give the family one nominated coordinator who is the only person allowed to change it, and have the playback operator confirm each change on paper before the show starts.
What can go wrong
Decor is built in front of the speakers and fixtures after AV has rigged.
How we prevent it
Do a joint recce with the decorator, mark speaker and fixture footprints on the floor plan, and schedule an integration check after decor completes but before guests arrive.
What can go wrong
The venue or police enforce a music curfew mid-DJ set.
How we prevent it
Establish the permitted hour in writing with the venue weeks ahead, tell the family the real number early, and plan the set so the peak lands before the cut rather than after it.
What can go wrong
A farmhouse or family ground cannot carry the load once kitchens and decor are running.
How we prevent it
Measure the available supply at the recce, add a sized silent generator with a changeover panel, and keep audio on a separate clean feed from decor lighting and catering.
What can go wrong
The priest refuses a lapel mic or the couple's vows are inaudible.
How we prevent it
Offer a discreet boundary or small condenser on the mandap agreed with the priest in advance, keep a hidden backup channel open, and brief the audio engineer on the ritual sequence so levels move with it.

Tailor it to your event

Get an itemised quote from Prime AV Solutions within 24 hours — call +91 93093 80958 or WhatsApp our producers.

Published 24 December 2025 by the Prime AV Solutions production team.

FAQ

Weddings & Sangeet AV Checklist: FAQs

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