How much power should we order for an LED booth wall?

Work from the panel specification rather than a rule of thumb. Indoor panels typically average 150 to 350 watts per square metre with a peak well above that, so a 12 square metre wall plus processing, players and accent lighting commonly needs a 15 to 20 ampere three-phase feed to run comfortably. Order to measured peak plus headroom, because an under-ordered feed is the most expensive saving at an exhibition.

LED wall or large-format screens for a stand?

LED wins for brightness in a daylight-affected hall, for seamless large areas and for non-standard shapes. Screens win for small stands, for close-up detail content and for budget. For anything above roughly 6 square metres of display area, LED is usually both brighter and better value than tiling screens, and it survives being looked at from two feet away less well, which is worth considering for text-heavy content.

Can the stand team run the AV themselves?

Yes, if it is designed for that. Scheduled power-on and shutdown, auto-playing local content, a single remote for source changes and one printed page of instructions will cover almost every situation. What they cannot do is re-map a processor or repatch a failed player, which is why a technician on call in the hall for the show days is normal on anything larger than a single screen.

Why does exhibition build cost more per hour than other events?

Because the window is fixed, shared and short. Thirty-six hours of access, one marshalling yard, queuing lifts and an organiser clearance deadline mean crews work compressed shifts with overtime, and preparation that would be optional elsewhere becomes mandatory here. The kit is often cheaper than a conference rig; the labour, the handling and the organiser-mandated contractor charges are what move the number.

How do we stop our audio annoying the neighbours?

Design for your own stand footprint only. That means near-field or directional speakers aimed down at visitor height, multiple small sources rather than two loud ones, headphone stations for long-form content, and a measured level cap at the stand boundary. Set it during the build with the hall quiet and then re-check once the hall is full, because the noise floor rises and operators creep the level up.

What content works best on a trade-show stand?

Short, silent, legible loops. Visitors look for three to six seconds, so content must carry one message per frame at large type, read without audio, and loop seamlessly without a visible restart. Save detailed material for a touchscreen or a headphone station where someone has chosen to engage. Avoid dialogue-driven films on the main wall; they are watched from the middle and understood by nobody.

Event Technology Choices for Exhibitions & Trade Shows

Category: Comparisons
Read time: 7 min
Sections: 3
Updated: Nov 2025

Key takeaway

Leading exhibitions & trade shows use higher-resolution LED, timecoded show control, hybrid streaming and a single spectacle moment rather than spreading budget thinly. The aim is an experience that reads equally well in the room and on a phone screen afterwards.

Key takeaways

Higher-resolution LED where cameras push in
One timecoded cue list across departments
Hybrid reach designed in, not bolted on
One spectacle moment, properly funded

What is actually changing

Then the rig has to run unattended for nine hours a day, three days running, with a client-facing team that has no technical training. That means a looped playback system that recovers automatically after a power event, scheduled start and shutdown, content held locally rather than streamed, screen brightness set for a hall with open roller doors and daylight at the ends, and a written single-page operating note taped inside the store cupboard. Booth audio needs a deliberately short-throw design so it serves your stand without being the reason your neighbour complains to the organiser.

What each level includes

Single booth

A 3x3 or 4x4 metre stand for three days: an LED wall or large-format screen, a media player with attract-loop playback, a touchscreen and a short-throw audio point.

Feature stand

A larger pavilion with multiple screens or a shaped LED feature, interactive stations, accent lighting, local content management and a technician attending daily.

Pavilion plus keynote

A hall pavilion with a presentation stage: PA, delegate and radio mics, presentation switching, session recording, and multiple booth screens on a managed content system.

Hall-wide production

Organiser-side delivery across a full hall: inaugural stage, registration and wayfinding screens, pavilion lighting, multiple session rooms and a floating crew for the run of the show.

What to ignore

Technology that does not survive contact with a run of show — anything needing a perfect network, an app download or an unrehearsed audience action — rarely earns its budget. Get an itemised quote from Prime AV Solutions within 24 hours — call +91 93093 80958 or WhatsApp our producers.

Published 22 November 2025 by the Prime AV Solutions production team.

FAQ

Event Technology Choices for Exhibitions & Trade Shows: FAQs

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